Automation ROI Calculator
List the tasks you repeat by hand and see the hours they take, the time automation could free, and when it pays back — all from your own numbers.
List the tasks someone in the business repeats by hand — copying leads into a CRM, sending quotes, issuing invoices — with how often they happen and how long each one takes. The calculator adds up the hours, applies the share you believe can be automated, and, if you add what an hour costs, shows what that time is worth. It has no built-in savings figure and no prices: every number in the result comes from what you typed.
Your numbers
Time these tasks take today
21 hours a month · 251 hours a year
Time freed at your estimate of 50%
126 hours a year
10 hours a month
What that time costs you
Add the cost of an hour to see this in money.
How it is calculated
Hours = times a week × minutes ÷ 60 × 52 ÷ 12. Time freed = hours × your estimate. Value = time freed × hourly cost. Payback = one-time cost ÷ (monthly value − monthly cost).
Nothing you type is saved or sent anywhere — it runs in your browser.
Which of these is worth automating first?
On a short call I go over the list with you: what can be automated, what should stay manual, and what it takes. You get a fixed quote before any work starts.
How the calculator works
Each row is one task that someone in the business repeats by hand: what it is, how many times a week it happens and how many minutes it takes each time. The calculator multiplies the two, adds up the rows and converts the weekly total into hours a month and hours a year, using 52 weeks in a year. The three rows that are filled in when the page opens are examples; replace them with your own.
The slider sets the share of that time you expect automation to take over. It is set to 50% when the page opens only so that there is a result to look at, and it is your estimate to change: the calculator has no built-in savings figure. If you enter what an hour of this work costs the business, the freed hours are also shown in shekels. If you enter a one-time cost and a monthly running cost from a quote, the payback is the one-time cost divided by the monthly value minus the monthly cost.
The result is arithmetic on your own numbers, so it is only as good as they are. Time a task for a week before you trust the minutes. Freed time turns into money only if it goes to other work, and an automation needs monitoring after it is live. Nothing you type is saved or sent anywhere.
Questions about this tool
Does the calculator assume a savings percentage?
No. The share that can be automated is a slider you set, and the 50% it opens on is only a placeholder. Other calculators build in a fixed efficiency figure; this one leaves it to you, because the answer depends on how many exceptions the task has.
What should I enter as the hourly cost?
What an hour of the person doing the task costs the business: the gross salary plus the employer's costs, divided by the hours worked. If you do the task yourself, use what an hour of your own work earns. Leave the field empty and the result stays in hours.
Why is there no price for the automation itself?
Because it depends on the tools involved, the number of steps and how the exceptions are handled. Every project gets a fixed quote after a short call. Once you have a quote, type its one-time and monthly figures into the calculator to see the payback.